Meet Director Stuff

USMS Sanctioned Events

For an explanation of USMS Sanctioned Events, who may participate, sanction requirements, cost, etc...
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USMS Recognized Events

For an explanation of USMS Recognized Events, who may participate, recognition requirements, cost, etc...
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Dual Sanction Meets

Dual sanctioning provides the ability to combine USA Swimming (USA-S) and USMS swimming meets.
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Event Planning and Operation Resources

Get Started With...
Gulf LMSC Guidelines for Meet Directors — Instructions help you navigate the meet clerical process cleanly, including lots of helpful resources. Acrobat PDF
USMS Event Sanction/Recognition Online Application — Required in order to apply for a sanction or recognition or to get an event on the calendar. Web page
Guidelines for Warm-Up/Warm-Down Acrobat PDF
Pool Length Certification Form/Instructions — required if your pool does not yet have an Original all lane measurement form on file with the Gulf Sanction Chair and/or if any course in your meet has a moveable bulkhead.

Acrobat PDF

USMS Insurance Information — includes the USMS Report of Occurrence Form which is required if you have even the slightest accident occurrence during your event. Acrobat PDF
USMS Insurance Certificate & Information — USMS Report of Occurrence Form - which is required if you have even the slightest accident occurrence during your event. Acrobat PDF
Have on hand during your meet...
USMS Rule Book Web page
Pertinent USMS Rules Differences — a handy summary and grid of rules differences that you should go over with, and hand to, all your meet officials. Acrobat PDF
Guidelines for Warm-Up/Warm-Down Acrobat PDF
USMS Swimmer Registration Form — needed if you have accepted, or will accept, entries from swimmers not currently registered with USMS. Acrobat PDF
USMS Official Relay Card — needed if your meet includes relays you’ll need to have these relay cards (or cards that capture all the same information) for relay teams to fill out. Acrobat PDF
USMS & World Record Application Acrobat PDF
USMS Split Notification Form — must have these on hand at the meet in case any swimmer wishes intermediate or lead-off relay splits to be considered for Top10 or record. Acrobat PDF
Pool Length Certification Form/Instructions — required if your pool does not yet have an Original all lane measurement form on file with the Gulf Sanction Chair and/or if any course in your meet has a moveable bulkhead.

Acrobat PDF

USMS Report of Occurrence Form — required if you have even the slightest accident occurrence during your event. Acrobat PDF
After your meet...
GMSC Meet Director’s Report & Results Submission — form required to be filled out and submitted along with your electronic results (Meet Manager meet backup file). Word doc
Publication Results Preparation Instructions — detailed step by step directions for generating a properly formatted results publication. Acrobat PDF
Records and Top 10...
USMS National Record Downloads — download the current published USMS records file for import into Meet Manager. This will allow MM to flag all potential national record-setting swims. Web page
FINA World Record Downloads — download the current published world records file for import into Meet Manager. This will allow MM to flag all potential world record-setting swims. Web page
How to Submit USMS and WORLD Records Acrobat PDF
USMS & World Record Application Acrobat PDF
USMS Split Notification Form — must have these on hand at the meet in case any swimmer wishes intermediate or lead-off relay splits to be considered for Top10 or record. Acrobat PDF

Swim Meet Operation Grants

The Gulf Masters Swimming Committee is accepting proposals for Swim Meet Operation Grants (SMOGs). Each year, in a pro-active effort to stimulate interest in hosting successful swim meets, GMSC awards several SMOGs of $500 - $750 to be used as the grantee sees fit in the hosting of a Masters swim meet within the GMSC boundaries. Any person or organization is eligible to apply for a GMSC SMOG.

SMOG Proposal Form PDF Document

Open Water Events

USMS Open Water Event Sanction Online Application — Required to apply for an open water sanction or to get an event on the calendar. Link
Open Water Sanction Guidelines Link
Open Water Safety Guidelines Link