Meet Director Stuff

Sanctioned Events

All competitors in sanctioned events must be USMS members or a member of a FINA-recognized national governing body for Masters swimming. This is necessary for the safety and enjoyment of the swimmers, for liability and excess personal accident insurance coverage to be in force, and for official consideration of performances.  For additional information on insurance coverage, refer to the “Insurance Swim Meet Coverage Grid” in the LMSC handbook found on the USMS web site under the tab: Administration.  Times achieved at sanctioned events, conducted in strict compliance with all mandatory swimming rules of the USMS rule book, as defined in part 1, are considered for USMS national records, USMS Top Ten times, and FINA world records, if the pool meets USMS length measurement requirements.  Meet entry forms must specify whether the pool meets these requirements or not. Competitions held in pools that do not meet the measurement requirements may apply for sanctions and insurance coverage will be in force, if the requirements above are met.

The Gulf LMSC sanction fee is $70 per event.  This includes a $50 refundable deposit.  The deposit will be refunded if the meet results are turned in to the Top Ten Recorder and Gulf Web Manager in the proper format and in a timely manner.  If an event fails to meet these conditions, the deposit will be forfeited and the event may be charged an increased sanction fee the following year.

USMS Event Sanction/Recognition Online Application — Required to apply for a sanction or recognition or to get an event on the calendar. Link

Recognized Events

In a recognized event, swimmers are not required to be USMS members. But, only USMS members are covered by liability and excess personal accident insurance. For additional information on insurance coverage, refer to the “Insurance Swim Meet Coverage Grid” in the LMSC handbook found on the USMS web site under the tab: Administration. Times achieved at recognized events may be considered for USMS national records and Top Ten times if the pool meets measurement requirements, the event has been granted recognition and a designated USMS observer is present and verifies in writing that the conduct of the competition conforms to the relevant USMS swimming rules and administrative regulations. A Meet Director that wishes to arrange for a USMS observer should contact an officer of the Gulf LMSC well in advance of the competition.   Times achieved at events sanctioned by USA Swimming or SCN, or FINA championships, shall be considered for USMS national records and Top Ten times without formal application for recognition. It is the responsibility of the swimmer to submit times obtained in recognized events, along with complete documentation (such as the pool measurement form and meet results), to the LMSC Top Ten recorder from the LMSC in which the event is held. 

The Gulf LMSC fee for recognized competitions with a USMS host is $70.  This includes a $50 refundable deposit.  The deposit will be refunded if the meet results are turned in to the Top Ten Recorder and Gulf Web Manager in the proper format and in a timely manner.  If an event fails to meet these conditions, the deposit will be forfeited and the event may be charged an increased sanction fee the following year.

In addition to swimming competitions, clinics or exhibition events may apply to be a recognized event.  The Gulf LMSC fee for recognized events that are clinics, exhibitions or competitions that are not hosted by a USMS organization is $20. per event.  Contact the Gulf LMSC Sanction Chairperson for further information, if you have questions.

Event recognition application and information PDF doc
Event recognition application and information Word doc

Open Water Events

USMS Open Water Event Sanction Online Application — Required to apply for an open water sanction or to get an event on the calendar. Link
Open Water Sanction Guidelines Link
Open Water Safety Guidelines Link

Event Planning and Operation Resources

Get Started With...
Gulf LMSC Guidelines for Meet Directors — Instructions help you navigate the meet clerical process cleanly, including lots of helpful resources. Acrobat PDF
Guidelines for Warm-Up/Warm-Down Acrobat PDF
Pool Length Certification Form/Instructions — required if your pool does not yet have an Original all lane measurement form on file with the Gulf Sanction Chair and/or if any course in your meet has a moveable bulkhead.

Acrobat PDF

USMS Insurance Certificate & Information — includes the USMS Report of Occurrence Form which is required if you have even the slightest accident occurrence during your event. Acrobat PDF
Have on hand during your meet...
USMS Rule Book Web page
Pertinent USMS Rules Differences — a handy summary and grid of rules differences that you should go over with, and hand to, all your meet officials. Acrobat PDF
Guidelines for Warm-Up/Warm-Down Acrobat PDF
USMS Swimmer Registration Form — needed if you have accepted, or will accept, entries from swimmers not currently registered with USMS. Acrobat PDF
USMS Official Relay Card — needed if your meet includes relays you’ll need to have these relay cards (or cards that capture all the same information) for relay teams to fill out. Acrobat PDF
USMS & World Record Application Acrobat PDF
USMS Split Notification Form — must have these on hand at the meet in case any swimmer wishes intermediate or lead-off relay splits to be considered for Top10 or record. Acrobat PDF
Pool Length Certification Form/Instructions — required if your pool does not yet have an Original all lane measurement form on file with the Gulf Sanction Chair and/or if any course in your meet has a moveable bulkhead.

Acrobat PDF

USMS Insurance Certificate & Information — includes the USMS Report of Occurrence Form which is required if you have even the slightest accident occurrence during your event. Acrobat PDF
After your meet...
GMSC Meet Director’s Report & Results Submission — form required to be filled out and submitted along with your electronic results (Meet Manager meet backup file). Word doc
Publication Results Preparation Instructions — detailed step by step directions for generating a properly formatted results publication. Acrobat PDF
Records and Top 10...
USMS National Record Downloads — download the current published USMS records file for import into Meet Manager. This will allow MM to flag all potential national record-setting swims. Web page
FINA World Record Downloads — download the current published world records file for import into Meet Manager. This will allow MM to flag all potential world record-setting swims. Web page
How to Submit USMS and WORLD Records Acrobat PDF
USMS & World Record Application Acrobat PDF
USMS Split Notification Form — must have these on hand at the meet in case any swimmer wishes intermediate or lead-off relay splits to be considered for Top10 or record. Acrobat PDF

www.clubassistant.com/c/81E5F81/file/Summer%20Sizzler/DadsClubMap.pdf 

Swim Meet Operation Grants

The Gulf Masters Swimming Committee is accepting proposals for Swim Meet Operation Grants (SMOGs). Each year, in a pro-active effort to stimulate interest in hosting successful swim meets, GMSC awards several SMOGs of $500 - $750 to be used as the grantee sees fit in the hosting of a Masters swim meet within the GMSC boundaries. Any person or organization is eligible to apply for a GMSC SMOG.

The SMOG proposal form is available as an Adobe Acrobat (.PDF) file. Click here to see the Acrobat PDF note.

Proposal Form

SMOG Proposal Form PDF Document